Requests go cold
A prospect who writes at 10am and gets an answer at 10pm has usually written to someone else already. Response time weighs as much as price.
Freelancers & business owners
Your admin should not have to wait until evening.
When you work alone, nobody handles the inbox while you are with a client. Sania reads incoming requests and drafts the replies, the quotes and the follow-ups. You review and approve.
Nothing is sent without youConnects to your inboxNo minimum term
Direct answer
For a freelancer or a small business owner, Sania acts as permanent administrative support: it reads the business inbox, recognises incoming requests, drafts a reply written in your tone, builds quotes from your own rates, tracks deadlines and writes follow-ups when a quote or an invoice goes unanswered. Everything is prepared and nothing is sent on its own initiative — approval stays with you. In practice, this moves admin work out of the evening and into the working day, without hiring.
The real problem
Working alone means doing two jobs.
The one you are paid for, and the one nobody invoices: replying, pricing, chasing, filing. The second only starts once the first is finished, which means late.
Quotes eat the evening
Pulling the rates together, formatting, checking the terms: a quote is quick to decide and slow to produce.
Follow-ups get dropped
Chasing means remembering who did not reply, and when. Without a system, you chase the ones you happen to remember.
Everything lives in your head
No assistant, no handover. The smallest absence stops the company's administrative flow.
The workflow
A request comes in. Sania prepares what follows.
The principle never changes: the preparation happens without you, the decision stays with you.
Read
Sania works through the business inbox and tells a quote request apart from a question, an invoice or a message with no follow-up.
Gather
It retrieves what already exists on that contact: earlier exchanges, the quote you sent, the CRM status if you use one.
Draft
The reply is written in your tone, with anything missing flagged rather than guessed.
You decide
The draft waits for you. Correct it if needed, then send. Nothing leaves without that action.
The second flow, the one always forgotten
A quote sent ten days ago never got a reply. Sania spots the silence, drafts a follow-up suited to how old the quote is, and puts it in front of you. It is the least enjoyable part of working for yourself, and the one that pays best when done consistently. See sales follow-ups and quote creation.
What it touches
Your current tools, not new ones.
The point is not to make you change software. Sania plugs into what you already use.
Your inbox
Gmail, Outlook, or any IMAP account. It is the entry point for almost everything that reaches you.
The assistant on email →Your calendar
Google Calendar, Outlook or Calendly: meeting requests are handled against your real availability.
The assisted calendar →Your quotes and invoices
Documents are prepared in your format and exported as PDF. Sending still needs your approval.
Quotes and invoicing →A CRM, if you have one
HubSpot, Pipedrive, Notion or Airtable. If you have none, tracking can stay in the inbox.
All integrations →What protects you
A one-person business cannot afford a bad message.
There is no quality team behind you. That is exactly why human approval is not an option switched off by default.
Nothing goes out without you
Sania prepares and files into an approval inbox. Sending is something you do, not a setting you inherit.
No invented prices
If a service has no known rate, it is flagged as to be confirmed. The assistant never fills a gap by inference.
No commitments in your name
Deadlines, discounts, special terms: these are commercial decisions and they stay yours.
Your data stays yours
It runs your assistant. It is not reused to train models, and we select providers that offer guarantees against reusing your data for training.
Data protection →You can switch it all off
A service that does not suit you is deactivated. The subscription can be cancelled with no imposed minimum term.
FAQ
Freelancers and business owners: frequently asked questions.
Does Sania replace a secretary?
No, and we do not sell it that way. A secretary decides, judges, knows your clients and represents you on the phone. Sania prepares administrative work that you approve. The fair comparison is permanent support on repetitive tasks, not a role being replaced.
Can Sania send emails on its own?
Preparation is automatic, sending is not by default. Messages arrive in an approval inbox where you read them before releasing them. Some low-stakes sends can be automated if you explicitly decide so, but that is never the starting configuration.
Is it worth it when you work alone?
Working alone is precisely the situation where admin has nobody to be delegated to. The Starter plan at CHF 99 per month is sized for a one-person business. We do not promise a number of hours saved: that depends on your volume of emails and quotes, and you measure it during the 7-day trial.
How long does it take to get started?
Setting up means connecting your inbox and calendar, then agreeing the tone and the approval rules. It is a guided process, not configuration work you do alone on a Sunday evening. The 7-day trial is designed to cover that phase.
How is this different from ChatGPT?
ChatGPT answers what you type into it, in a window separate from your work. Sania is connected to your inbox, your calendar and your documents: it sees what arrives and prepares the matching action without you having to re-explain the context each time.
What happens when Sania does not understand a request?
It says so instead of improvising. An ambiguous message, an out-of-scope request or a missing piece of information comes back to you marked as such. An assistant that invents a plausible answer costs more than one that admits it does not know.
Freelancers & business owners
Get your evenings back.
Sania prepares the day.
7 days free. No credit card. Guided onboarding.